Last Updated: November 22, 2025
Organization: Top Tier Grit, Inc.
A 501(c)(3) nonprofit organization
Based in Pulaski, NY, USA
 

1. Introduction
 

Top Tier Grit, Inc. (“we,” “us,” “our”) is committed to protecting your privacy and safeguarding the personal information of youth, families, and adults who visit our website or use our services.

This Privacy Policy explains how we collect, use, store, and protect information through our website (built on Wix), our Microsoft Forms, and via third-party sign-in links.
 

By visiting our website or submitting information, you agree to this Privacy Policy.
 

2. Information We Collect
 

A. Information You Provide Directly
 

You may provide information when you:

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• Complete Microsoft Forms for interest forms, education modules, program registration, or feedback forms
   

• Submit a form or message through our Wix contact forms
   

• Register for virtual coaching or mental performance education
   

• Sign up for newsletters or request information
   

• Interact with us through email or phone
   

This may include:
 

• Name, email, phone number
   

• Demographic information
   

• Parent/guardian information (for minors)
   

• Program preferences
   

• Survey data, risk-awareness responses, or performance-related information
   

• Emergency contact information
   

B. Information Collected Automatically (via Wix)
 

Wix automatically collects standard technical and usage information, including:
 

• IP address
   

• Browser type and operating system
   

• Device identifiers
   

• Pages visited and time spent
   

• Referring URL
   

• Cookies and tracking technologies
   

For additional details, see Wix’s security and privacy documentation.
 

C. Information Collected by Third-Party Platforms
 

Top Tier Grit, Inc. provides external sign-in links to:
 

• Healthie (client portal for education and coaching)
   

• SuperBetter (mental-performance tools)
   

• Kindbridge (specialty coaching and behavioral health supports)
   

• Additional partner platforms as services expand
   

These platforms collect personal information under their own privacy policies, which we do not control.
We do not receive your log-in credentials for third-party systems.
 

3. How We Use Your Information
 

Top Tier Grit, Inc. uses your information to:
 

• Deliver mental-performance education and services
   

• Communicate about upcoming events, appointments, or program updates
   

• Process registrations
   

• Conduct risk-awareness Checkpoints (non-diagnostic)
   

• Improve user experience and website functionality
   

• Maintain community safety, compliance, and quality standards
   

• Fulfill legal, administrative, or reporting obligations required of nonprofits
   

We do not sell personal information or use information for advertising purposes unless authorized by written consent.
 

4. Legal Bases for Processing (GDPR Compliance for EU/UK Visitors)
 

Although Top Tier Grit, Inc. is U.S.-based, individuals accessing the site from the EU/UK are covered under GDPR. We process data based on:
 

• Consent (e.g., submitting forms)
   

• Contractual necessity (e.g., providing registered services)
   

• Legitimate interests (improving services)
   

• Compliance with legal obligations
   

• Vital interests (in limited safety-related situations)
   

5. Your Privacy Rights
 

GDPR (EU/UK) Rights
 

• Access
   

• Rectification
   

• Erasure
   

• Restriction
   

• Data portability
   

• Withdraw consent
   

• Object to processing
   

PIPEDA (Canada) Rights
 

• Know why information is collected
   

• Access and correct information
   

• Withdraw consent
   

CCPA/CPRA (California Residents)
 

(Only applicable to California residents)

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• Right to know
   

• Right to request access or deletion
   

• Right to correct information
   

• Right to opt-out of sale (we do not sell personal data)
   

COPPA (Children’s Online Privacy Protection Act)
 

Top Tier Grit, Inc. does not knowingly collect personal information from children under 13 without parental/guardian consent.

Because we serve youth:
 

• Parents/guardians must provide consent for minors
   

• Any accidental data collected without proper authorization will be deleted upon notification
   

To report a concern, contact us at support@toptiergrit.org.
 

6. Cookies & Tracking Technologies
 

Wix uses essential and optional cookies to:
 

• Ensure website functionality
   

• Improve performance and analytics
   

• Support secure login and navigation
   

You can manage cookies through your browser.
 

7. Microsoft Forms
 

Top Tier Grit, Inc. uses Microsoft Forms to collect:
 

• Surveys and feedback
   

Microsoft stores data securely in its cloud environment under its own privacy and security frameworks (GDPR, HIPAA-ready infrastructure, etc.).
We access only the information necessary to provide services and support.
 

8. Third-Party Links and Portals
 

Our website provides external links solely for your convenience, including, but not limited to:
 

• Healthie
   

• SuperBetter
   

• Kindbridge
   

• Social media pages

• Collaborative Partners
   

Once you leave our website, our Privacy Policy no longer applies.

We recommend reviewing each platform’s Privacy Policy before creating an account or submitting information.
 

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9. Data Security and Storage

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A. How We Protect Your Information
 

We use reasonable technical and administrative safeguards to protect personal information, including:
 

• Encrypted data transmission (via Wix and Microsoft)
   

• Access control and authorization protocols
   

• Secure third-party platforms for confidential information
   

• Staff confidentiality requirements
   

• Regular oversight of digital systems and permissions
   

B. Data Storage Locations
 

Information may be stored in:
 

• Wix secure servers
   

• Microsoft secure cloud
   

Servers may be located in the U.S., Canada, EU, or Israel, depending on the service provider.
 

C. Retention
 

We retain information only for:
 

• As long as necessary to fulfill the purpose it was collected
   

• Legal or regulatory requirements
   

• Obligations related to youth programming and nonprofit reporting
   

You may request deletion at any time unless prohibited by law.
 

10. International Data Transfers
 

Our service providers may process data internationally.

All transfers comply with:
 

• Standard Contractual Clauses (SCCs)
   

• Adequacy decisions
   

• Industry-standard security requirements
   

11. Sharing of Information
 

We may share information only with:
 

• Internal staff providing services
   

• Contracted service providers (e.g., Wix, Microsoft)
   

• Legal authorities when required for safety or compliance
   

• Parent/guardian or authorized representatives when serving minors and authorized representatives when serving adults.
   

We do not sell, rent, or disclose information for marketing unless by written consent.
 

12. Youth Privacy & Parental Consent
 

Because Top Tier Grit, Inc. provides programs to minors, we adhere to additional safeguards:
 

• Parental consent is required for minors under 18
   

• Emergency or risk-related information may be shared with parents/guardians
   

• Youth information is never shared publicly or used for marketing unless by written consent
   

• We do not track or profile minors for any purpose
   

If you believe information was submitted by a minor without permission, contact us immediately.
 

13. Updates to This Policy
 

We may update this Privacy Policy periodically.
Changes take effect when posted with an updated “Last Updated” date.
Your continued use of the website indicates acceptance of changes.
 

14. Contact Us

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For questions, rights requests, or privacy concerns:

Top Tier Grit, Inc.
Pulaski, NY (Headquarters)
Email: support@toptiergrit.org